M. C. Dean, Inc. ADMINISTRATIVE ASSISTANT - OLDSMAR, FL in Oldsmar, Florida
ADMINISTRATIVE ASSISTANT - OLDSMAR, FL
M.C. Dean isBuilding Intelligence™in the form of cyber-physical solutions for the nation’s most recognizable mission-critical facilities, large-scale infrastructure, and global enterprises.
Our success relies on great people delivering innovative projects and solutions for Fortune 100 companies and the most recognized agencies in government, defense, and security.
Join our more than 3,000 employees worldwide who engineer and deploy automated, secure and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability. Together we are creating the integrated systems and technologies that shape the built and cyber-physical world.
We offer an excellent benefits package including:
A competitive salary
Medical, dental, vision, life and disability insurance
401k Retirement Plan
Military Reserve pay offset
Paid maternity leave
For more information about life at M.C. Dean, you can visitwww.mcdean.com/careers.
The selected candidate will be working for the national accounts division of M.C. Dean. This is a support role, providing administrative assistance to project / account managers and other project/account team members. You will be required to perform project tracking through various programs (including but not limited to excel, salesforce, and SharePoint), project billing, project accounting, and collections. We are a cutting edge company that is almost entirely paperless and a high proficiency with computers, smartphones, and tablets is required. You may also be required to schedule travel arrangements and provide customer service to our clients on an as needed basis. As this is a dynamic role, your duties may change at any time; an ability to adapt and learn quickly is vital.
Job Duties and Responsibilities:
You will be responsible for:
Some basic project accounting
Scheduling and Booking Travel
Some faxing, scanning, and printing
Pulling Permits and Scheduling Inspections
Providing customer service to clients
Taking notes and recording meeting minutes during meetings
Assisting with project scheduling
Some material purchasing and receiving tracking
Timesheet assistance and general support to field employees
Processing of project team credit card transactions
Qualifications / Skills Sets / Expectations:
High School Diploma or GED
Must successfully pass drug test and background check
Basic knowledge of Adobe and/or Bluebeam
Familiarity with professional grade scanners/printers/fax machines
Extreme proficiency in all Microsoft office products (Excel, Word, PowerPoint)
Experience with SharePoint, salesforce, and/or Ariba would be an advantage
Extreme proficiency with computers in general and an ability to learn new programs rapidly and effectively
Must be committed to excellence and generate a high quality of work.
Must consistently report to work on time, work well with other employees to accomplish a common goal, and maintain a safe work environment.
Ability to pass a drug test
Must be able to sit in a normal seated position for extended periods of time
Must be able to view a computer screen for extended periods of time
Possessing good vision (may be corrected vision)
Ability to communicate
Must have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard, including significant fine finger dexterity
Maintaining effective audio-visual abilities and perception needed for: making observations, reading and writing, communicating with others, operating assigned equipment according to safety standards
Focusing on complex tasks for extended periods of time
Walking, standing or sitting for prolonged periods of time
Extreme proficiency with computers, smartphones, and tablets
Extreme proficiency with all Microsoft office programs (Excel, Word, PowerPoint, etc)
Ability to adapt with a fast pace constantly changing environment
Ability to learn new tasks and especially new computer programs quickly and effectively
EOE Minorities/Females/Protected Veterans/DisabledVEVRAA Contractor